Hello all,
With the new canoe season fast upon us, there are some forms that we, as a club, use for accounting purposes. They are as follows and can be found on the “Forms & Schedules” page.
TOWING
If you have signed up to tow our canoes for our various excursions, you can be reimbursed for mileage. To get reimbursed, please note the following:
- Keep track of your mileage! (start to finish odometer readings)
- Fill out the “TOWING_MILEAGE EXPENSE FORM”
- The form must be filled out in FULL. Incomplete forms will not be accepted until complete; that includes the trip date, trip details & distance covered.
- The requesters name must be printed legibly, as well as a telephone number and complete address (if you want the cheque mailed to you.)
- Make sure you have all the boxes filled in and your totals calculated.
- If you are towing more than once, you can wait and submit the form later in the season….or submit a separate form for each trip you tow. Your choice.
TRIP CO-ORDINATORS
If you are coordinating a trip, the TRIP SHEET form must be completed in full. The totals on the sheet must match the actual monies collected and be verified by a second party. If money is used from the amount collected for a trip expense, a receipt must be attached showing how the money was spent. The remaining cash and the receipt amount must match the money collected and noted on the sheet. If there is a discrepancy, please provide an explanation. Again, please make sure the form is completed in full.
EXPENSE REIMBURSEMENT
Should you incur an expense on behalf of club activities, you can be reimbursed using the EXPENSE REIMBURSEMENT form. You must attach an invoice or receipt. If there is no receipt or invoice, there must be clear documentation on the form to support the reimbursement request. If you have any questions or need clarification contact Carol Marion at eugcar.mario1978@gmail.com
Again, please use the above forms (I won’t be accepting any of the old ones). For those of you who have difficulty with printing any of the above forms, there will be copies available in the shed for your use.
Regards,
Carol Marion, OSSCC Treasurer