This check list is to assist Trip Organizers stay organized and not forget anything. For more detailed resources and instruction, please refer to Trip Organizer Role & Responsibilities
BEFORE TRIP:
❑ Arrange for a tow person
❑ Shed access – keys
❑ Check: flow rate, water level, river temperature, weather (combined water and air temperature must be above 40 degrees)
❑ Email: info@oldsaltsclub.com Friday (week prior to the trip) with trip information as per Appendix A
❑ Have copies of road map/directions, put in, take out, shuttle
AT SHED:
❑ Use Trip Sheet to sign in paddlers, collect trip money-no change given
❑ Check to see if anyone has First Aid qualifications
❑ Do people have their Emergency Contact cards?
❑ Initial Trip Sheet to verify that paddlers and fees match and put it+ money in brown envelope and submit to treasurer or board member. Take this envelope with you on the trip for safekeeping. Do not leave in the shed!
❑ Guests must sign a trip waiver
❑ Organize # of canoes and trailers. We don’t use 2nd trailer unless we have have 18 participants. (6 canoes from Trailer A and 3 canoes from Trailer B) Otherwise arrange for people to cartop.
❑ Short briefing: determine canoe partners, carpooling, same route, gas money for drivers including
trailer towers, cell #’s shared (make sure that new members are made to feel welcome
and have a strong canoeing partner)
❑ Ensure enough cars for shuttle, hand out maps
❑ First aid kit, extra PFD in trailer
❑ Check tie downs/locks on trailers
❑ LOCK SHEDS!
AT PUT-IN
❑ Have all cars arrived? unload
❑ Organize shuttle
❑ Arrange for lead + sweep canoe (sweep canoe carries the first aid kit).
❑ Short briefing – river signals, safety, hazards, review emergency procedures,
special instructions
❑ Launch canoes
ON THE RIVER:
❑ Regular canoe counts/keep together
❑ Ensure sweep canoe is not left too far behind or the lead canoe too far ahead
❑ Regular water/snack breaks
❑ Keep enough distance between canoes to allow for maneuvering around faster water and hazards
AT TAKE-OUT:
❑ Ensure everyone is off the river
❑ Supervise loading/tie downs/final sweep – nothing forgotten
❑ Back to put-in cars, meet where?
❑ Return all equipment to shed
AT SHED:
❑ Make sure tower has help (if required) to secure trailers in the shed
❑ Lock sheds/return key if needed
❑ Remind Tower to fill out “Towing/Mileage Expense Form“. Can be found in blue binder
{revised 2024}
TRIP ORGANIZER CHECK LIST (print version)